Conference Expo
This is perhaps the first time an attempt is being made to present this knowledge at a practical level, an experiment at bringing past practices into our current day-to-day life. This conference is being brought to the awareness of tens of thousands of students of Ayurveda and Yoga around the world.
The vast majority of the expected 1000 delegates will be embarking on their career in Ayurveda and other Indian knowledge systems, and therefore very impressionable. As a vendor of Ayurveda or Yoga goods or services, participation in the Conference Expo will provide fresh opportunities to young impressionable minds. Use the opportunity to nurture and nourish and bring your product history, current offerings and future plans to their appreciation to build a lifetime of association. Conference FeeAYURVEDA CONFERENCE EXPO DETAILS
A collection of booths in a green field site with a rain proof cover, off a path leading to the main conference arena, adjacent to dining facilities. The 5th International "Conference on Ayurveda – Where Science Meets Consciousness”, will explore holism or interconnectedness in the context of the planets, zodiac and other celestial influence on all aspects of life as understood by Ayurveda and allied Indian knowledge systems. During these seven days, scholars, physicians, astrologers and preceptors will express how to draw on these influences to increase quality of care. BOOTH SIZE 3m by 3m by 2.5 m high (10’ by 10’ by 8’ high). RATES: See Table under "Reservation" below. Taxes: All payments will be subject to local taxes as applicable. REFUND POLICY: Refund of 75% of all fees payable will be refunded for cancellations received by organizers on or before 15 November 2015. No refunds will be payable for cancellations on or after 16 November 2015. PACKAGE CONTENTS WITH EACH BOOTH 2 Exhibitor passes for the entire Conference (includes lunches and dinners for the five days), 2 chairs, 1 table, 1 fan, 1 light, 1 plug point (rated to 15 Amps), Floor cleaning once a day, Discount of 15% on advertisements in conference brochure, and Free listing in www.AyurvedaConference.com. BOOTH PAYMENT To secure your booth, payment must be made in full at the time of booth booking. MOVE – IN Move-in will be from 12:00 noon until 6:00 PM on Thursday 10 December 2015. All exhibitors must be moved in by 8:00 PM unless prior arrangements have been made. Let us know if you have any special move-in needs. Vehicular access is limited and parking is very limited. It is encouraged that you use small size vehicles. Please move your vehicles as soon as you unload your materials. Any booth unoccupied as of 9:00 AM on Friday 11 December 2015, will be considered cancelled and will be re-rented by the organizers, without compensation to the Exhibitor. MOVE-OUT Move-out will take place from 3:00 pm until 6:00 PM on Friday 18 December. All exhibitors must be moved out by 8:00 PM unless prior arrangements have been made. After this time, the conference organizers have the authority to remove and dispose of the Exhibitor’s property and the Exhibitor will be liable for all costs incurred by the organisers, in connection with such removal and disposal. Vehicular access is limited and parking is very limited. You are encouraged to use small size vehicles. Please move your vehicles as soon as you load your materials. CONFERENCE HOURS Due to nature of the conference, conference proceedings will start at dawn and end late at night every day. STORAGE: NO STORAGE WILL BE PROVIDED. EXHIBITOR HOURS Exhibitors will have access to the expo area from: Friday 11 December to Thursday 17 December: 8.00 AM – 8.00 PM, and Friday 18 December: 8.00 AM to 1:00 PM. EXHIBITOR BADGES
Each exhibitor will automatically receive one (1) free registration for the entire conference per booth and one free pass for the expo only, with meals. Additional badges may be purchased for Rs 3,500 (US$ 100.00) each, and will include all meals but NOT access to the conference proceedings. PARKING
There is very limited parking. Punarnava Ayurveda Trust, A-21, Parsn Galaxy, Nanjundapuram Road, Coimbatore 641 036 INDIA +91-422-231-1521 Conference@Punarnava.com www.AyurvedaConference.com SECURITY: While security will be provided, we are not responsible for theft, loss or damage. We recommend you take precautions and not leave valuable items unattended. Conference organizers are not liable for theft or damage to Exhibitor products or materials. Fire and theft insurance, if desired, must be taken out by the Exhibitor at their own cost and expense. |
LayoutEach booth is 3 m by 3 m. Partitions within booths can be brought down to combine 2 or more booths.
Contact Geetha Mohandas. Geetha@Punarnava.com Phone +91-904-781-7525 Bank detailsBank Transfer: A/c name: Punarnava Ayurveda Conference, A/C number: 174602000005109, Indian Overseas Bank, Nanjundapuram Road, Coimbatore 641036, India. IFSC code: IOBA0001746. MICR code: 641020033. Swift Code: IOBAINBB020.
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CLEAN – UP: At move-in and move-out, Exhibitor is responsible for the clean up and deposit of all trash including, but not limited to boxes, paper, and packing material in waste baskets so that area may be cleaned. Exhibitor will incur a Rs 500 cleaning charge for each of their booth/s that is/are not cleaned up.
SMOKING RESTRICTIONS: In compliance with the organizers policy, smoking is prohibited in all areas of the conference premises.
SOUND & VIDEO EQUIPMENT: Sound equipment may not project sound beyond the confines of the booth area. Please bring headphones as appropriate. If you wish to use equipment you do not have and wish to rent it, then you need to make your own arrangements.
SMOKING RESTRICTIONS: In compliance with the organizers policy, smoking is prohibited in all areas of the conference premises.
SOUND & VIDEO EQUIPMENT: Sound equipment may not project sound beyond the confines of the booth area. Please bring headphones as appropriate. If you wish to use equipment you do not have and wish to rent it, then you need to make your own arrangements.
ACCOMMODATION
Exhibitors have to arrange for their own accommodation.
EXPO REGULATIONS: PLEASE ENSURE YOUR BOOTH STAFF HAVE THIS INFORMATION.
4. All exposed parts of displays must be finished so they do not present an unsightly appearance when viewed from adjoining booths or aisles.
5. Exhibitors may not share booth space without the prior written approval of the CEMT.
6. Boxes must be stored under tables.
Others
1. Any matter not specifically covered shall be subject solely to the decision of the CEMT.
2. Violation of the Exhibitor rules shall be cause for either immediate expulsion of the Exhibitor without recompense, or rectification by the CEMT, at the Exhibitor’s expense.
3. The CEMT, reserves the right to refuse/revoke any booth rental application without explanation.
4. Amendment: This Agreement shall not be altered, changed or amended except by an amendment in writing executed by the parties hereto.
5. Binding Effect: This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns and is specifically enforceable.
Force Majeure
CEMT shall have no liability to the Exhibitor, and the Exhibitor shall have no claim or action against the CEMT, because of CEMT’s failure to perform any of its obligations in the Agreement if the failure is due unforeseen occurrences or to reasons beyond the CEMT’s reasonable control, including without limitation, strikes or other labor difficulties, war, riot, terrorism, civil insurrection, accidents, acts of God or governmental authorities in connection with a national, state, or local emergency. In such event, the Exhibitor’s sole remedy shall be limited to cancellation and the CEMT, may retain such part of each Exhibitor’s rental as shall be required to cover expenditures already made up to such occurrence.
Exhibitors have to arrange for their own accommodation.
EXPO REGULATIONS: PLEASE ENSURE YOUR BOOTH STAFF HAVE THIS INFORMATION.
- Microphones, music or VCRs used in your
booth must not interfere with your neighbours. Conference Event Management Team (CEMT) reserves the right to request exhibitors to turn down their audio equipment where necessary. - Exhibit space must be large enough to contain a reasonable audience if demonstrations are planned. The aisles must not be blocked.
4. All exposed parts of displays must be finished so they do not present an unsightly appearance when viewed from adjoining booths or aisles.
5. Exhibitors may not share booth space without the prior written approval of the CEMT.
6. Boxes must be stored under tables.
Others
1. Any matter not specifically covered shall be subject solely to the decision of the CEMT.
2. Violation of the Exhibitor rules shall be cause for either immediate expulsion of the Exhibitor without recompense, or rectification by the CEMT, at the Exhibitor’s expense.
3. The CEMT, reserves the right to refuse/revoke any booth rental application without explanation.
4. Amendment: This Agreement shall not be altered, changed or amended except by an amendment in writing executed by the parties hereto.
5. Binding Effect: This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns and is specifically enforceable.
Force Majeure
CEMT shall have no liability to the Exhibitor, and the Exhibitor shall have no claim or action against the CEMT, because of CEMT’s failure to perform any of its obligations in the Agreement if the failure is due unforeseen occurrences or to reasons beyond the CEMT’s reasonable control, including without limitation, strikes or other labor difficulties, war, riot, terrorism, civil insurrection, accidents, acts of God or governmental authorities in connection with a national, state, or local emergency. In such event, the Exhibitor’s sole remedy shall be limited to cancellation and the CEMT, may retain such part of each Exhibitor’s rental as shall be required to cover expenditures already made up to such occurrence.